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Planning · Free browser tool

Free Team Utilization Calculator

Compare committed project hours with available hours and identify spare capacity or overbooking.

Updated

What does this calculator do?

Team utilization measures how much available project capacity has been committed. It makes overload visible before work is assigned.

Calculate your result

Free · No account required

Capacity after absences and non-project commitments.

Estimated hours already allocated.

Your entries stay in this browser session. Download or copy anything you want to keep.

Formula or structure

Utilization = committed / available × 100; remaining capacity = available − committed

Worked example

120 committed hours ÷ 160 available hours = 75% utilization, with 40 hours unallocated.

How to use it

  1. Read the field descriptions and use one consistent set of units.
  2. Enter your own figures or select Load example to inspect a worked scenario.
  3. Review the result alongside the assumptions below.
  4. Copy or download the output, then assign the next action in your planning workflow.

Assumptions and interpretation

More than 100% indicates overbooking. A utilization rate alone does not measure productivity, quality or individual effort.

Read the practical guide

Questions about this tool

How does the team utilization calculator work?
Team utilization measures how much available project capacity has been committed. It makes overload visible before work is assigned.
Do I need an account to use this tool?
No. This tool is free to use in your browser without signing in. My First Task is optional if you want to manage the resulting work in a shared workspace.
Are my inputs uploaded or saved?
The tool processes inputs locally in the browser and does not upload them or store them in an account. Copy or download any results you want to keep before leaving the page.

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